Maintaining concentration in the office is hard, keeping it at home in smartworking is even more so, especially when the heat is raging outside and the air conditioning is a chimera. In this destabilizing environment it takes nerves of steel and a good dose of positive energy to get through the workday. If you’re having a hard time making it past your to-do list, here are some productivity tips from some experts polled by Guardian.
VIA I SOCIAL MEDIA
“One of the worst ways to waste time and dissipate energy,” explains coach Faye Cox, who s suggests not wasting time on the Facebook timeline or Instagram, when there are more important and urgent things to do (and there always are).
USE THE EISENHOWER MATRIX
The Eisenhower matrix serves to prioritize, separating what is urgent from what is superfluous, and thus classifying daily activities. Before starting work in the morning divide a piece of paper into four squares, and mark each as “Urgent”, “not urgent”, “important” and “not important”. Place each of your daily or weekly tasks in one of the squares. Productivity expert Barnaby Lashbrooke suggests: “Anything that is urgent and important should be done as soon as possible. Anything important but not urgent should be scheduled on the calendar for later. Anything that is urgent but not important should be delegated to someone else. Anything that is neither urgent nor important must be eliminated: it is neither worth your time nor your efforts ».
NO TO MAIL SLAVERY
Better not to obsessively check your emails, but choose a time to check the messages you have received. Faye Cox recommends doing this three or four times a day, to give yourself enough time to focus – without distraction – on other activities. “Allocating a certain time for emails will allow you to pay your full attention to messages and respond accordingly, instead of sending a quick reply in which you don’t say everything you wanted, perhaps with typos and an inappropriate tone. “.
TRUST YOUR COLLEAGUES
If you can, attend only essential meetings. “Useless meetings and messaging consume countless hours,” says Tariq Rauf, founder of the digital work hub Qatalog. “When possible, teams should favor ways to collaborate asynchronously, without having to trace people for a quick response, but trusting and expecting them to respond when they can.”
DISCOVER MICROPRACTICES
Create gods moments of calm and decompression in which to briefly focus on something else. It is a way not to feel overwhelmed by work tasks. “A little meditation, some yoga, a couple of deep breaths. But also simple things, like having a coffee, an herbal tea or running up and down the stairs “, says Carmel Moore, co-founder of the meditation company The One Moment Company. “Who doesn’t have time to eat a banana without a phone in hand?” Or to get up and stretch out? ‘
ASK MANY QUESTIONS
The impostor syndrome, that is to say the belief that you enjoy undeserved esteem, almost disproportionate to your skills, can manifest itself when you have the feeling of not being able to complete a task, even if the truth is that often the real problem is that the task was not well explained. Ask lots of questions – they will also help you clarify what priorities are.
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